We have now a General Data Protection Register for local supporters of UNA. Please have a look at the form and if you wish to complete a copy, please e-mail us and we will send you a form.
This is the text:
DATA PRIVACY NOTICE
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession, or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR). If we hold information about you, such as your name and address, telephone number, email address, etc., you are, in the language of the GDPR, the ‘data subject’. Wherever these words appear, they refer to you.
2. Who are we?
UNA Northern Ireland is the data controller (contact details below). This means that it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
UNA Northern Ireland complies with its obligations under the GDPR, by keeping personal data up-to-date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
- to inform you of news, events and activities by UNA Northern Ireland;
- to fund-raise for UNA Northern Ireland;
- to maintain our own accounts and records.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events
- Explicit consent of the data subject so that we can process your donations;
- Processing is necessary for carrying out obligations under employment, social security or
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or
- the processing relates only to members or former members (or those who have regular contact with UNA Northern Ireland, in connection with those purposes); and
- that there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with third parties with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out, for example, Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- the right to request a copy of your personal data which UNA Northern Ireland holds about you;
- the right to request that UNA Northern Ireland corrects any personal data if it is found to be inaccurate or out of date;
- the right to request that your personal data is erased where it is no longer necessary for UNA Northern Ireland to retain such data;
- the right to withdraw your consent to the processing at any time;
- the right to request that the data controller provides the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller, known as the right to data portability, where applicable;
- where there is a dispute in relation to the accuracy or processing of your personal data, the right to request that a restriction is placed on further processing;
- the right to object to the processing of personal data, where applicable;
- the right to lodge a complaint with the Information Commissioners Office (UK).
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and when necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights or queries of complaints, please contact UNA Northern Ireland via e-mail: [email protected]
You can contact the Information Commissioners Office (UK) by telephone 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
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